Effects of Adopting the Open Document Format in Public Records Management

공문서 컴포넌트 오픈포맷 채택이 기록관리에 미치는 영향 분석

  • Received : 2016.04.28
  • Accepted : 2016.05.18
  • Published : 2016.05.31


Korean public organizations create electronic documents through electronic document management systems under the e-Government scheme. A majority of these public documents are saved in vendor-dependent file formats, mainly HWP. Vendor-dependent formats can be opened only with specific software, which requires purchase. As the license does not guarantee compatibility between past and future versions, interoperability problems occur in long-term preservation, which need to be solved. Any error from the elimination of styles or no matching elements in document definition during conversion from vendor-dependent formats to the XML-based standard exchange format leads to file open failure or the modification of original documents. This study introduces the Open Document Format (ODF) and investigates the effects of adopting ODF in the creation, exchange, management, and preservation of public records.


digital component;document long-term preservation strategy;standard/proprietary/open format;format conversion;usability


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