• Title/Summary/Keyword: metadata for records

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An Analysis of the Reporting System of Public Record Production and Its Improvement Plan (기록물 생산현황 통보제도 운영 실태와 개선방안)

  • Wang, Ho-Sung;Seol, Moon-Won
    • Journal of Korean Society of Archives and Records Management
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    • v.18 no.1
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    • pp.79-99
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    • 2018
  • The system for reporting record production has been operated to collect and transfer the public records adequately since the enactment of the Public Records Management Act in 1999. The Act, which was revised in 2007, regulates automated reporting methods in which the production reporting files are generated in the records creation systems and transferred to the records management systems. However, only one type of record is being notified electronically among seven types, which should be notified under the Act. The remaining six types of records are laboriously reported using complicated templates. Furthermore, the current working electronic notification mechanism is also causing various errors mainly because of inadequate specifications. This study analyzes the causes of failure of the electronic notification through the electronic records systems and suggests some policies for its improvement.

Metadata for records management in the current and semi-current stages (현용·준현용 단계의 기록관리를 위한 메타데이터)

  • Kwag, Jeong
    • The Korean Journal of Archival Studies
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    • no.16
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    • pp.3-37
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    • 2007
  • The new environment for records managements requires the revolutionary transition from paper-record management to electric-record management. Capturing contents, contexts, and structure informations of the electric records to preserve the evidentiality, authenticity, and reliability is the outstanding issue. The recordkeeping metadata has been placed at the center of the current issue. This study focused on the establishment of the structures of recordkeeping metadata for current and semi-current stages in the life cycle of records. The reason concentrated on current and semi-current stages is that the authenticity of the record is concerned as the evidence of the business processes. Current and semi-current stages are where the records is able to be produced, captured and managed in the business context. The metadata can be collected and preserved with authenticity. This study explained the relations between entities concerned with producing records and proposed the metadata elements by establishing data model.