• Title/Summary/Keyword: metadata for records

Search Result 143, Processing Time 0.027 seconds

A Study on Designing the Metadata for Integrated Management of Individually Managed Presidential Records (개별관리 대통령기록물의 연계관리를 위한 통합 메타데이터 설계 방안 연구)

  • Cho, Hyun-Yang;Jang, Bo-Seong
    • Journal of the Korean Society for Library and Information Science
    • /
    • v.47 no.1
    • /
    • pp.105-124
    • /
    • 2013
  • Metadata standardization of resources, having a heterogeneous metadata structure for each presidential archive and presidential library and museum is preferentially required for utilizing and sharing presidential records. An integrated operation model of metadata to manage various types of presidential records is then needed. The purpose of this study is to create a design principle of integrated metadata, and to suggest relationships and attributes of metadata, needed for developing integrated metadata operation system on presidential records. The design principle includes "creation of relationship among presidential records", "design of each entity, applicable multiple entity data model", "design to describe various types of presidential records", "design to reflect lifelong management on records of holding institutes", and "designing hybrid metadata for long term preservation". Metadata element set consists of elements for common attributes with all types of presidential records for a unique attribute for a specific presidential record and for reference information among different records related to the production of presidential records.

Evaluating Records and Their Descriptive Elements in the Records Management of Korea on the Basis of the Characteristics of a Record and Recordkeeping Metadata Standards (기록의 속성과 메타데이터 표준을 통해 본 한국의 기록·기록기술)

  • Kim, Ik-han
    • The Korean Journal of Archival Studies
    • /
    • no.10
    • /
    • pp.3-26
    • /
    • 2004
  • ISO 15489:2001 addresses the principles and requirements with which organizations, both public and private, should comply on the management of their records to ensure that adequate records are created, captured and managed. The standard defines the characteristics that a record should have through records management system as follows: authenticity, reliability, integrity, and usability. Authenticity means that records can be proven to be what it purports to be, to have been created or sent by the person purported to have created or sent it, and to have been created or sent at the time purported. Reliability means that the contents of the records can be trusted as a full and accurate representation of the transactions, activities or facts to which they attest and can be depended upon in the course of subsequent transactions or activities. Integrity refers to ensuring that a record is complete and unaltered. Usability means that records can be located, retrieved, presented and interpreted. In order to have these characteristics, a record should be persistently linked to the metadata necessary to document a transaction. Metadata is "data describing context, content and structure of records and their management through time." Metadata ensure the creation and maintenance of authentic, reliable and usable records and the protection of the integrity of those records. It could be implemented by creating and capturing records management metadata in systems that create and manage records. There have been some projects and standard initiatives to identify a core set of records management metadata. Included are the Australian Recordkeeping Metadata Standard and the British Metadata Standard which is part of the Requirements for Electronic Records Management System. Recently ISO/TS 23081-1 is published to implement metadata requirements within the framework of ISO 15489. Public records management system in Korea is ruled by the Act on the Management of Archives by Public Agencies and Administrative Records Management Regulation. This article evaluates records and their descriptive elements captured and maintained by the records management system in Korea on the basis of the international metadata standards.

A Study on Designing Metadata Elements for the Management of Digitized Records (디지털화 기록 관리를 위한 메타데이터 요소(안) 설계)

  • Jiin, Seo;Jee-Hyun, Rho
    • Journal of Korean Society of Archives and Records Management
    • /
    • v.22 no.4
    • /
    • pp.1-24
    • /
    • 2022
  • This study aims to design the metadata elements for managing and maintaining digitized records resulting from digitization. The digitized records were first defined and characterized, then assigned as copies and surrogates for source records. Next, the factors to be considered when designing metadata elements for digitized records were determined by comparing standards from different countries like the United States and the United Kingdom. As a result of the comparison, establishing a relationship between digitized records and source records, expanding the automatically extracted metadata elements following resource characteristics, and creating metadata for digitization processes and projects were set to be the key tasks of metadata design for managing digitized records. Furthermore, the metadata elements for digital records and digitization processes were designed individually, and the elements to be added for each entity were proposed by referring to standards from other counties.

A Study on Standardized Metadata Elements to Manage e-Mail Records (이메일기록관리를 위한 메타데이터 표준요소선정에 관한 연구)

  • Kim, Yong;Kim, Neul-Bom;Lee, Tae-Young
    • Journal of the Korean Society for information Management
    • /
    • v.25 no.4
    • /
    • pp.87-113
    • /
    • 2008
  • The purpose of this paper is to develop standardized metadata elements of e-mail records with respect to international standards based on analyzing the Australian Government Email Metadata Standard(AGEMS) elements and Korean Records Management Metadata Standard including e-mail records. To achieve the goal, we investigated and analyzed ISO15489 and ISO 23081 which are the international standard related to records and metadata of records. Second, a case study related to the features of e-mail records produced in public institutions in Korea was performed. Third, we made a comparative study of Australian Government Email Metadata Standard(AGEMS). With the results, we proposed mandatory and optional metadata elements for managing e-mail records. Also, the DTD of proposed metadata elements were developed. The proposed metadata elements of e-mail was applied to e-mails which were produced from a administrative information system of a local government in Korea.

Metadata format for Archives and Records Management (국가기록물관리를 위한 메타데이터)

  • Kim, Sung-hyuk;Ha, Jin-hyee
    • The Korean Journal of Archival Studies
    • /
    • no.5
    • /
    • pp.149-177
    • /
    • 2002
  • Metadata is a structured data that makes computer to understand web based data. Types of metadata are Dublin core, ONIX, and EBKS metadata in Korea. Dublin Core is well known among these metadata. Archive is a data, that is the result of ones or groups working process, which is reasonably maintained and stored. These archives are stored and maintained lawfully and suitably for efficient usages for the future. For efficiently managing these grant amount of archive, Finding Aids and Description are needed. Adoption Archives and Records Management system is inevitable in order to maintain organized and efficient data. Metadata helps governments data that is grant to organize in simple way. For maintaining and storing data efficiently, using metadata for Archives and Records Management is essential. Form this report, we will see the examples of using metadata of other country, such as GILS(Government Information Locator Service), AGLS(The Australian Government Locator Service), NZGLS(New Zealand Government Locator Service), Danish Dublin Core and e-GMS(e-Government Metadata Standard) and e-GMF(e-Government Metadata Framework).

Extracting and Validating Metadata in Electronic Records (전자기록물의 메타데이터 추출 및 비교 검증 기술 연구)

  • Choi, Joo Ho;Lee, Jae Young
    • Journal of Korean Society of Archives and Records Management
    • /
    • v.12 no.1
    • /
    • pp.7-32
    • /
    • 2012
  • When migrate electronic records, the validation of the required metadata in electronic records and verified with the metadata in the document are also important. This paper presents a method and implements a tool to extract data from files in various formats and use them to validate metadata associated with the files in electronic records. Compared to other metadata extraction tools, especially developed in foreign countries, the standard form of documents used in Korean government is taken into account and metadata is extracted from the content of files. The tool compares the extracted data to encapsulated metadata for validation.

A Study on the Elements of Current Electronic Records (현용전자기록물의 메타데이터 요소에 관한 연구)

  • Choi, Sang-Mi;Lee, Sang-Yong
    • Journal of Korean Society of Archives and Records Management
    • /
    • v.7 no.1
    • /
    • pp.39-60
    • /
    • 2007
  • This is a study based on the discussion of current electronic recordkeeping Metadata Standards. These standards form the basis for the International Standards. By analyzing ISO 23081, as well as the Metadata Standards used in Australia, England, and in the public records of Korea, the following were observed. This study puts forward the Metadata elements that apply to current electronic records and recognize their relevance and importance. Those elements can be used as the basis for establishing a future Korean Electronic Records Metadata Standard.

A Study on Feature Analysis of Archival Metadata Standards in the Records Lifecycle

  • Baek, Jae-Eun
    • Journal of the Korean Society for Library and Information Science
    • /
    • v.48 no.3
    • /
    • pp.71-111
    • /
    • 2014
  • Metadata schemas are well recognized as one of the important technological components for archiving and preservation of digital resources. However, a single standard is not enough to cover the whole lifecycle for archiving and preserving digital resources. This means that we need to appropriately select metadata standards and combine them to develop metadata schemas to cover the whole lifecycle of resources (or records). Creating a unified framework to understand the features of metadata standards is necessary in order to improve metadata interoperability that covers the whole resource lifecycle. In this study, the author approached this issue from the task-centric view of metadata, proposing a Task model as a framework and analyzing the feature of archival metadata standards. The proposed model provides a new scheme to create metadata element mappings and to make metadata interoperable. From this study, the author found out that no single metadata standard can cover the whole lifecycle and also that an in-depth analysis of mappings between metadata standards in accordance with the lifecycle stages is required. The author also discovered that most metadata standards are primarily resource-centric and the different tasks in the resource lifecycle are not reflected in the design of metadata standard data models.

An Evaluation of Practical Implementability of Records Management Metadata Standard: With Special Emphasis on its Contextual Elements (기록관리 메타데이터 표준의 실행 적합성 평가 - 맥락 요소를 중심으로 -)

  • Seol, Moon-Won;Cho, Eun-Hee
    • Journal of Korean Society of Archives and Records Management
    • /
    • v.10 no.2
    • /
    • pp.215-243
    • /
    • 2010
  • The purpose of the study is to evaluate Korean Records Management Metadata Standard with special emphasis on the contextual elements in their implementation aspect, and to provide the direction of the Standard revision for improving the metadata quality of RMS developed by National Archives of Korea. The present paper begins with comparing RMS data and the Standard elements, and examines the problems of current accumulation practices of contextual metadata elements in the RMS. Finally it makes some suggestions concerning the Standard revision as well as RMS function upgrade.

A Study of Metadata Elements for Digital Image Records Management (디지털이미지 기록관리를 위한 메타데이터 요소 연구)

  • Lee, Ji-Young;Kim, Hee-Jung
    • Journal of Information Management
    • /
    • v.40 no.4
    • /
    • pp.49-71
    • /
    • 2009
  • As the importance and proportion of electronic records increases in the public sector, the necessity for variable types of records management has strengthened. Elements of records management metadata standards, which were provided in 2007 by the National Archives of Korea, focused mainly on text-centered records management standards. Therefore an extension of elements which can represent diverse types of electronic records is needed. In this study, metadata elements focusing on image records are suggested. For this, the characteristics of image records are investigated and the Australian government recordkeeping metadata standard and the PREMIS data dictionary, which have been recently modified, are analyzed. Through this, four elements, format, significant properties, environment, and coverage are suggested to fortify the current records management standard.